Heading off on a big adventure? Then it pays to prepare properly!
Mind you, that doesn’t mean stuffing your luggage with a billion items you don’t need, or meticulously pre-planning an itinerary that maybe could be left a little more spontanious. Being overprepared is definitely a thing.
Nevertheless, what years of traveling taught me is that there are some essential steps worth taking before every trip…
Gearing up for a big trip?
I wrote an exhaustive guidebook, which covers the whole planning process from A to Z. It’s helped thousands of travelers like you prepare for their trip!
1. Remember the most important items
I’m sure you’ve got this covered already, but just to be sure…
Always pack these things:
- Your passport (duh!)
- Your bank- or credit cards
- Your driving license, if you have one
When it comes to packing, most things are actually not worrying about too much. If you mess up and forget something, you can always buy it there.
But that’s not true for the items above.
Your ability to pay for things or cross borders are paramount. Store your IDs and money securely! They are like your travel superpowers.
2. Leave all the crap you don’t need
Are you pouring over tons of packing lists and obsessing over your gear?
Then maybe you’re at risk of overpacking.
Many packing lists try to be the most ‘complete’ but list tons of stuff you might not really need. Some lists are aimed at road trips or wilderness trekking and not for staying in hotels or hostels.
Chances are you won’t need half the gear you think you’ll need!
If you are going on an active trip with a lot of sightseeing and adventure, then always try to pack as light as you can. Everything just becomes so much easier on the road when you’re not traveling like a mule. You’re more mobile and it’s easier to get around.
For an example of how you can pack efficiently, read my ultimate guide to packing light.
The above photo shows what I usually pack for a trip in summer or to a tropical destination.
If you’ll travel backpacking-style, consider traveling with just a carry-on backpack (around 40 liters) in order to force yourself to pack lighter. Huge 70-liter technical backpacks are not necessary unless you’re going trekking or mountaineering.
3. Get a debit card with free ATM withdrawals
ATMs abroad are evil.
They often add hefty foreign transaction and currency exchange fees. And your bank at home? They often get in on the action too.
It’s worth getting a travel debit card that offers better currency exchange and/or free ATM withdrawals. That way you can get cash out abroad without losing so much money. (By the way, most countries still mainly use cash, even developed ones like Japan, so it’s best not to rely solely on things like credit cards, contactless payments, or systems like Apple Pay.)
I’ve used several debit cards but now mainly use Wise. The first 200 USD or EUR withdrawal every month from your Wise card is free of any fees.
Currency exchange fees on Wise are also very low (this is because often they don’t even convert the money, but instantly match supply with demand… very clever!). You can either pre-load your Wise account with foreign currencies to take advantage of the best rates, or you can let Wise take care of it automatically. It’s completely free to sign up for Wise.
If your card gets stolen, you can instantly freeze it in the app. I’ve had cards stolen, swiped (i.e. hacked) and have had faulty transactions through ATMs in developing countries, so whatever bank card you decide to use, the ability to monitor things closely is a big plus.
It’s a good idea to have at least several ways to get money out (not just traveling only with your one current account bank card).
Tip: get cash out from ATMs in the destination and be sure to withdraw in large numbers (e.g. 200 EUR or USD at a time) as the local banks usually add a fee for every foreign transaction, which will add up if you take out lots of small amounts each time.
4. Get travel insurance
Despite the added expense, I always recommend getting travel insurance when going abroad.
You might think this is mainly for things like theft or cancellation insurance, but I think those are just nice to have. The real main reasons for insurance are the travel medical and liability coverage. If you end up in an emergency abroad, these expenses can be huge. Keep in mind your medical insurance at home typically cannot be used abroad.
World Nomads is a popular provider of travel insurance, offering a lot of flexibility and extensive coverage for adventure activities and sports. They can be a bit pricey though.
These days, I mainly recommend Heymondo, which offers packages for short trips, long-term trips, as well as annual multi-trip insurance. You can view a detailed comparison of travel insurance to find one that suits your needs.
5. Get your vaccinations and malaria prophylaxis
Going to Belgium? Then congratulations, you can skip this section!
You probably won’t be getting malaria in Belgium.
But if you’re going to Borneo, let’s say, then it’s a different story. For any tropical destination or developing country, you may need to get vaccinations or malaria medication. This includes a lot of countries in Southeast Asia and South America. Proof of yellow fever vaccination is also required to enter some countries, particularly in Latin America.
Ideally, you should go to your local doctor or general practitioner for this well ahead of time (like 4-6 weeks).
Don’t worry about this too much though. I often notice first-time world travellers getting scared about diseases, but the chances of catching something are low (apart from some very remote areas) and many vaccinations can keep you fully protected. Just get your jabs.
(Pandemic update: of course, it’s definitely also worth being fully vaccinated for covid. This is a generally helpful act for yourself and everyone else, as well as making it much easier to cross borders.)
6. Know your budget
Maybe it sounds obvious, but I’ve met a few travelers who ended up stuck in a place with no money, waiting for family to buy their return ticket, or just stuck working in a bar to make enough money to head onwards. Oops.
It’s easy to underestimate your expenses, so best to look into it while you’re still at home.
You don’t need to work out some giant spreadsheet (it’s impossible to predict all your expenses anyway), but it’s a good idea to have some rough estimates. Be sure to give yourself a bit of margin for error, to account for unexpected expenses.
Nowadays I have enough funds to last me a long while, but back when I was travelling on a tight budget, I would always put some emergency money in a separate account. That way you don’t spend it by mistake, but will always have some backup money available.
7. Request any visas you need
A.k.a. “can you actually legally enter the country you’re going to?”.
Often it’s possible to get a visa-on-arrival at the destination airport, but there are plenty of exceptions. It depends hugely on the country you’re going and what nationality you have.
The easiest place to check this is VisaHQ.com. You can get a visa yourself at the appropriate embassy, or you can get VisaHQ to sort this all out for you. If you intend to work abroad at all, keep in mind this usually requires a different visa (even for temporary work), so make sure you’ve got the right one.
Don’t confuse travel visas with a Visa credit card, as some people do. These are totally different things.
8. Set up a backup service
OK, chances are that you’re not going to do this.
And chances are, you’re going to kick yourself for this one day.
I know this is boring to do, but it is super important. I’m so sick of hearing any more sob stories from travelers who lost all their photos due to theft or accident. A camera can be replaced but your photos can’t!
It’s not just theft; cameras can overheat, fall into the ocean, corrupt their memory, or you can even press the Delete All button by accident. Don’t laugh, it actually happened to someone I traveled with.
Be sure to set up a cloud storage service before you go, or figure out some other way to keep frequent backups. Your device might already have a backup service, so enable it in your settings. Or check out Dropbox, Microsoft’s One Drive, Google Drive or iCloud Drive, just to name a few.
You can also make manual backups on an extra SD card or portable hard drive.
9. Secure your valuables
It’s a good idea to have a secret place to stash some money, credit card, or other valuables or emergency items.
Some people swear by a money pouch, though I think they can be quite bulky and distracting. Nowadays I use a small leather pouch that can clip onto a belt, where I keep some folded up bills. There are other products out there that let you hide items inside a belt or a sock.
10. Make a record of emergency details
Be sure to keep your emergency details somewhere; things like emergency contacts at home, travel insurance details, and your bank’s 24-hour helpline number in case of a stolen card. Write this down or email the details to yourself.
Take a good photo of your passport and e-mail it to yourself, or store it on a cloud drive. You might be asked for this by tour companies or rental agencies, so it’s always useful to have this ready.
11. Download travel apps for your phone
There are some super useful apps that are worth having on your phone when you travel.
If you download just one, make sure it’s MAPS.ME. It has fantastic maps that are much better for travel than Google Maps or Apple Maps, and you can also use them offline. Many travellers swear by it!
12. Research the local customs and language
Check if there are any cultural quirks to be aware of in your destination, and learn some useful phrases in the local language.
This can save you a bit of embarrassment and make your trip go a lot smoother. It’s often easier to learn these things now than during your travels.
Before travelling to South America, I spent a few weeks practicing Spanish on Duolingo, which helped me enormously when having to ask for directions or ordering food.
13. Get the right plug adaptor(s)
Different countries use different types of electrical sockets.
It’s often not too difficult to pick up a cheap converter at a market or electronics shop somewhere at your destination. You could also pack a universal all-in-one plug adaptor, so that you don’t need to worry about being able to charge your electronics anywhere in the world.
Don’t keep buying individual adaptors all over the world as it’s a waste of plastic, just get one that covers it all (like the one shown below on the right).
14. Get yourself a travel diary
If you’re going on a longer journey, I highly recommend keeping a journal.
Even if you think it’s lame, do it anyway! I did and I’m so grateful for it.
The longer your trip the more details you are bound to forget. After a while, everything just starts to blur together. But even keeping some very simple notes can help you recall a lot of things later.
You don’t need to write deeply personal diaries or cringy poetry or anything — just keep track of the things you did each day and people you’d like to remember. I find that this is often all that’s needed to remember everything else later.
You can do it on your phone, but I think there’s something nice and tactile about getting a physical notebook. Don’t miss my 5 funs ways to document your travels.
15. Prepare a travel soundtrack
You might have some long journeys ahead of you, so get some playlists ready to keep yourself entertained. Whatever music you bring on your trip will surely become deeply associated with it in your memory.
If you use streaming platforms like Spotify or Apple Music, then it might be worth downloading all your favorite tunes to your device, as you might not always have a reliable internet connection abroad.
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